Poppyscotland – Bud Coordinator



Salary £23,000

Bud is a unique and ambitious project taking elements of Poppyscotland’s archive collection and highlights of Lady Haig’s Poppy Factory tour experience, interpretation and learning facilities on the road. Bud is a purpose-built vehicle which is free-to-access and accessible-to-all.  It will facilitate the delivery of lessons and activities related to the poppy, remembrance and veterans all across Scotland.  Bud will act as a legacy to commemorate the centenary of the end of the First World War.

Role Purpose:  

To coordinate the delivery of the Bud programme, planning and delivering a schedule of visits in line with defined objectives. The role will coordinate logistics, develop relationships with a range of local and national partners and ensure that Bud is promoted across new and existing audiences. The role may be expected to support the Learning and Outreach Officers on an ad-hoc basis.  The role is based in Glasgow but some travel within Scotland and weekend work will be required.

Key Responsibilities:

  • Coordinate the delivery of the Bud programme, planning and delivering a schedule of visits in line with defined project objectives
  • Act as the central liaison for the Bud team and action all communications received through the Bud website
  • Negotiate, secure and manage Bud’s presence at local and national events publicising Bud at the events and identifying opportunities to reach new audiences
  • Meet and liaise with local authority and other stakeholders across Scotland to plan locations suitable for the vehicle and to complement the school visits programme
  • Write and produce promotional campaign materials including posters and social media
  • Coordinate cost-effective logistics for the Bud team: create and share weekly schedules and arrange accommodation and travel whilst recognising infrastructure constraints of some parts of rural Scotland
  • Manage all pre-arrival information for school visits
  • Provide project management support, including project evaluation and production of funding delivery reports
  • Coordinate vehicle maintenance contracts and vehicle inspections, identify and highlight any maintenance issues of the truck and the exhibits on board
  • Maintain accurate records of income and expenditure against the budget ensuring targets and performance indicators meet the standards set by our funders
  • Ensure health and safety standards are maintained and highlight any deficiencies
  • Ensure all activities collect, maintain and manage organisational data in accordance with relevant legislation and Poppyscotland policies
  • On occasion help to set up and open up the vehicle appropriately for the audience requirements and drive a support vehicle (large van) to and from outreach activities throughout Scotland.

Skills & Experience

  • Higher level of school qualification including English and Mathematics or relevant work experience
  • Proven project management skillset – ability to manage conflicting priorities and work to tight deadlines
  • Relationship management experience, including working with internal and external stakeholders to deliver a shared objective
  • Financial administration experience, including processing payments and maintaining accurate expenditure detail
  • Full UK driving licence
  • Event management experience is desirable
  • Marketing experience, including social media and press releases is desirable
  • Experience of project monitoring and evaluation processes is desirable
  • Knowledge of the Scottish education system would be an advantage

Further information and a full job description is available at http://www.poppyscotland.org.uk/about-us/current-vacancies/.  Please send your CV and covering letter, highlighting how you meet the key skills and experience, to recruitment@poppyscotland.org.uk by Wednesday 25 September 2019.

If you have not been contacted within 2 weeks of the closing date you may conclude that you have not been short-listed for interview. As a charity we are unable to respond to all applications received due to the costs involved.

Interviews are likely to be 8 October 2019 in Glasgow

Poppyscotland is a member of The Royal British Legion group of charities, and is a trading name of The Earl Haig Fund Scotland, Scottish Charity No SC014096.  A Company limited by guarantee, Registered in Scotland No 194803 at New Haig House, Logie Green Road, Edinburgh EH7 4HR.  The Royal British Legion, Haig House, 199 Borough High Street, London SE1 1AA. Charity Registration No 219279.


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