***THIS JOB VACANCY HAS NOW CLOSED***
Summary of role:
The main objective of the role is to support the effective administration and governance functions of the organisation, including by providing executive support to the CEO and the Senior Management Team (SMT) with the day-to-day running of the organisation.
The post holder will lead on the preparation, collation and distribution of papers for Board and Sub-Committees, ensuring deadlines are met. They will prepare agendas and papers for meetings and take minutes as required, as well as supporting the CEO with oversight of the completion of matters arising. They will liaise with the Chair of the Board and Trustees, acting as their main point of contact on general matters, and manage their invitations to events.
In addition, the post holder will provide high level administrative support to the CEO and Senior Management Team, including drafting reports and correspondence and arranging meetings. They will scope, research and manage special projects and initiatives, including convening high profile events, as required.
Candidates with experience of Board governance in either the public, private or charity sectors are welcome to apply. They will have a deep understanding of governance and compliance, and the need for accuracy in recordkeeping. The postholder will have a sound understanding of effective governance, and of relevant legislation regarding good governance. While the applicant need not currently be an expert in charity governance, they should be willing to develop specialist skills in this area. The Trust is both a charity and a Non-Departmental Public Body.
This is a 0.6 FTE role. It will support our work to ensure that our funding makes a real difference to the lives of Armed Forces communities in the UK. You should have a clear interest in Armed Forces communities and the difference that these projects make to the lives of those who are serving, those who have served, and to Armed Forces families.
This role will be based at the postholders home, with some limited travel to London. There would be a requirement to work collaboratively using suitable technology.
Part time postholder sought.
Salary: £30 – 35k FTE dependent on experience.
How to apply: applications should take the form of a letter (no more than two pages of A4) providing evidence of how you meet the person specification and CV – both attached to an email addressed to info@covenantfund.org.uk giving the contact details for two professional referees, and how you know them. Please include ‘Corporate Governance Manager Application’ in the subject line. Shortlisted applicants will be invited to interview. Applicants will need to be UK based.
Deadline: 9am Wednesday 26 October
Main Duties:
Governance
- Lead on the preparation, collation and distribution of papers for Board and Sub-Committees, ensuring deadlines are met.
- Prepare agendas and papers for meetings and take minutes as required, as well as supporting the CEO with oversight of the completion of matters arising.
- Set and maintain the annual meeting
- Ensure all records and papers are retained and filed in accordance with good governance.
- Liaise with the Chair and Trustees, acting as their main point of contact, on general matters, and manage their invitations to events.
- Provide high quality clerking support to the Trust to ensure that the meetings and papers, its key decision-making committees and any other board/committees of the Trust as required are organised and managed to the highest standards.
- Contribute to the development, implementation and management of the governance framework and to action plans for strategic improvement within the Trust.
Executive support
- Provide high level administrative support to the CEO and Senior Management Team, including drafting reports and correspondence and arranging meetings.
- Scope, research and manage special projects and initiatives, including convening high profile events, as required.
- Assist with the planning and arrangements for Board Meetings and staff
- Support administration across the organisation at times of particular pressure/staff absences.
General
- Undertake any other duties in support of the Trust’s business as may be reasonably required.
Person specification
Essential:
- Self-motivated and able to work independently from home.
- Co-operative, a strong team player and able to take an overview of the needs of the whole organisation.
- Hardworking, with a high standard of integrity and
- Excellent interpersonal skills, able to engage with people from a variety of backgrounds, in person and via MS Teams/Zoom.
- Strong attention to detail, accurate with a methodical approach to
- Well-organised and able to prioritise and manage a varied workload, and work to
- Able to write clearly and with excellent minute taking
- Strong analytical skills and confident working with and using numbers and
- Experience of using a database, handling data and producing reports in different
- Experience of managing
- An interest in the Trust’s work and the wider military charitable
- Proven track record of success in managing formal committee meetings involving the decision-making processes in a high-profile and/or political organisation
- Evidence of ability to interpret and apply relevant legislation
- Awareness of current affairs
Desirable:
- Experience of working for a charity or in the public sector.
- Understanding of Charity Board governance.
