Naval Children’s Charity – Data administrator


Reports to: Head of Welfare

Purpose of role: Data administration to support the Charity’s delivery to beneficiaries

Full-time or Part-time tbc

£22,000 – £24,000 pro rata

Location: Portsmouth, Hampshire

Annual leave: 30 days paid leave pro rata and Bank Holidays

Contract: Permanent subject to a successful 6 month probationary period

Probationary period: 6 months

Company pension scheme: Subject to successful 3 month probationary period

Other benefits include:

  • Employees group life insurance scheme
  • Employee Benenden Health scheme

The Naval Children’s Charity provides financial and holistic support to children and families around the UK.  We work closely with other charities, have our own team of caseworkers and use an external Armed Forces group case management system, Mosaic, run by SSAFA as well as a bespoke internal database of our beneficiaries, Icaris.

The role of Data Administrator is to provide administrative support to the caseworking team, inputting data into both Mosaic and Icaris and ensuring that all records are maintained and updated in a timely fashion.  Other data administrative support as required including producing data reports from internal database.

This important role is office based and is either full time or part time depending on the right candidate.

Data Administrator will receive induction training to include use of the Mosaic used by the Armed Forces Charity Sector and Icaris.  The role is subject to DBS checking.

Specifics of Role

  • Reports to the Head of Welfare
  • Works closely with the caseworking team
  • Ensure confidential handling of all information concerning beneficiaries in accordance with the Naval Children’s Charity’s confidentiality and data protection policies
  • To be responsible for all data input into the Charity’s internal database – Icaris
  • To be responsible for all data input into Mosaic
  • To ensure that all data input is accurate and completed in a timely manner, adhering to monthly and quarterly deadlines
  • To provide administrative support to the Head of Welfare and casework team as required
  • To provide data reports from Icaris as required by the Head of Welfare and CEO.
  • Such other relevant duties as may be assigned from time to time.



  • Experience of working in an office/administrative setting
  • Experience in using large organisational databases
  • Experience in collecting and input of large amounts of data
  • Experience of maintaining administrative, data/information and reporting systems
  • Experience in the use of multiple IT packages
  • Experience in data analysis and compiling reports

Knowledge and skills commensurate with role to include:

  • Excellent interpersonal, written, verbal communication skills
  • Well-developed IT skills, including Microsoft Office 365 and Teams. Training will be provided on our database and case management systems
  • Excellent attention to detail and a logical approach to work
  • Excellent planning and organisational skills
  • A team player with a positive, solution-focused approach to work
  • Ability to work independently demonstrating excellent time management skills
  • Ability to stay calm and work effectively under pressure, especially when meeting short notice deadlines
  • An understanding and commitment to the mission, vision and values of the Charity
  • Comprehensive understanding and implementation of GDPR and data protection principles
  • Minimum A Level/Further Education level qualifications and/or training in relevant area which may include Business, Organisational Administration, Finance
  • Some of the information you may be required to process is of a sensitive and confidential nature.

The tasks listed in this job description are not designed to be exhaustive and may vary from time to time according to the needs of the organisation.  This document will be reviewed in consultation with the post holder as the role and services provided by the organisation develop.

The Naval Children’s Charity is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

To apply, please request a job description and an application form and return with an accompanying letter to Clare Scherer, CEO:   If you would like further information about the role please call Clare Scherer, CEO on 023 9263 9536.

Applications reviewed on a rolling basis.

Closing date Saturday 30 April 2022.

Interviews week of 16 May by arrangement.

Download the application form here.

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