For 140 years, the Forces Employment Charity has proudly supported Service leavers, veterans, and their families in building successful civilian careers. We provide veterans with life-long, life-changing support, jobs, and training opportunities, regardless of circumstances, rank, length of service, or reason for leaving.
By working for FEC, you will become part of a vibrant team living the charity’s values: Expert, Supportive, Passionate, Open and Honest, Resilient, and Collaborative.
Brief role description
The People and Systems Administrator provides comprehensive administrative support to the People Team, with responsibility for recruitment and onboarding of new employees, maintaining accurate employee records, coordinating benefits, and acting as the first point of contact for employee queries. The role holds ownership of HR administration, including the production of HR paperwork, and serves as the day-to-day generalist HR contact for all employees on behalf of the team.
In addition, the People and Systems Administrator plays a key role in supporting the implementation of the Charity’s HR strategy and associated projects, providing robust support to the Head of People and the People Team Advisor and wider stakeholders across the organisation. The role requires compliance at all times with company policies, procedures, and prevailing UK employment legislation.
The role requires a high level of IT competence and confidence in working with HR systems and digital tools, ensuring data accuracy, efficiency, and continuous improvement of people processes. A proactive approach is essential to success in the role, with the postholder expected to anticipate issues, identify opportunities for improvement, and take initiative in managing workloads and supporting the People Team.
There is scope for the role to develop over time, depending on the individual’s motivation, capability, and appetite to take on additional responsibility.
Some of your responsibilities as a People and Systems Administrator will include:
- Supporting recruitment activities, including candidate sourcing, coordinating interviews, and assisting with CV and application screening
- Managing onboarding processes and preparing accurate HR documentation for new starters and existing employees
- Maintaining employee records and HR systems, ensuring information is accurate, up to date, and handled confidentially
- Acting as a first point of contact for employee queries, providing clear and professional responses or signposting as needed
- Supporting the People Team with day-to-day administration, reporting, and the preparation of presentations and documents
- Using HR systems and Microsoft tools to support people processes and contribute to the smooth running of the People function
- Identifying issues or improvements in processes and raising them with the People Team where appropriate
We are looking for someone who has:
- A proactive and self-motivated approach, with the ability to work independently as well as part of a team
- A minimum of 5 GCSEs (or equivalent) at Grade C or above
- At least 3 years’ experience in a relevant role
- CIPD Level 3, or a willingness to work towards it.
Have we convinced you to apply? If so, submit your CV and Covering Letter by Friday, 6 March 2026.
Got questions about the role? Get in touch with the People Team at people@forcesemployment.org.uk
