***THIS JOB VACANCY HAS NOW CLOSED***
Reports to: Chief Operating Officer
Line manages: Accounts Administrator
Based at: Hybrid – remote working and MMHQ Wantage (OX12 9TF), with in-person attendance at meetings and events as required.
Job Purpose
•Provides financial management support to the Exec team and Board of Trustees, through accurate and timely financial management information including, key performance indicators, accounts, forecasts, and annual budgets for the charity.
• To manage the core accounting function and provide accurate financial information for the senior team’s strategic decision-making.
Main Responsibilities
• Improve the impact and understanding of financial reporting on the charity’s performance, developing a standardised approach to reporting.
• Build partnerships and maintain strong relationships with senior managers and their teams, whilst managing the monthly financial reporting cycle.
• Provide strong leadership to the finance staff.
• Assist with the financial forecasting, so managing and achieving the financial targets.
• Lead on the production of monthly Cashflow projections and monitor cash flow closely.
• Prepare and present monthly management accounts, including commentary and analysis, to the Exec Team.
• Ensure robustness and completeness of financial records and encourage transparency with reporting to stakeholders.
• Prepare annual financial statements ahead of the annual audit in accordance with the Charities Statement of Recommended Practice (SORP).
• Complete monthly balance sheet account reconciliations and system to system reconciliations
• To complete monthly accruals and prepayments, accrued and deferred income, combined with full supporting analysis and explanations.
• To assist the Fundraising team in funding applications and in monitoring reports.
• To ensure all supporting documents are filed for external bodies, including HMRC for Gift Aid & VAT purposes.
• To lead on interaction with HMRC as requested by the Exec Team and Trustees.
• Assist the CEO and Finance Trustees with Statutory Accounts and annual budget preparation.
• Ensure compliance with the relevant financial and regulatory frameworks and take appropriate action to improve / remedy any causes for concern.
• Supervise and assist the accounts administrator with the maintenance of the bookkeeping records on Xero.
• Provide monthly payroll information to external payroll provider to ensure payroll is accurate and paid on time.
Essential Knowledge, Skills & Experience
•Relevant accountancy qualification (ACA, ACCA, ATT) or strong qualified by experience or relevant transferable equivalent experience.
• Solid experience in Financial Management for SME’s/Charities/ Not For Profit organisations.
• Ability to work effectively with Regulatory bodies and external non-executive directors and or Trustees.
• Experience and familiarity with the Xero software system.
• Excellent verbal and written communications skills at C-Suite level.
• Demonstrable knowledge of the financial and business practices in small/medium sized organisations including maintaining prime financial records, trial balance and final accounts and preparing and monitoring financial budgets.
• Understanding of the requirements of the Charities Commission, Companies House, and other relevant statutory bodies
• Ability to develop, monitor and improve financial systems and controls.
• Computer literate in MS Office – in particular expert level user of Excel.
Desirable Knowledge, Skills & Experience
• Experience of, and enthusiasm for, supporting and understanding the needs of the veteran community.
• An ability and desire to interact with beneficiaries of the charity at all levels.
• Flexibility to take on other tasks as required outside of own role specialism to support needs of the wider organisation.
Key Competencies & Behaviours
•Displays a positive, empathetic, patient, polite and friendly manner.
• Able to manage their own health and wellbeing, recognising when to ask for extra support.
• Manages challenging situations in a calm and appropriate manner and remains calm under pressure.
• Displays the highest levels of integrity, confidentiality and commitment.
• Responds quickly to changing demands and demonstrates strong skills in prioritisation and time management.
• Able to analyse information quickly and communicate in a concise and articulate manner.
• Demonstrates attention to detail in all aspects of work.
• Ability to work as part of a team and be a flexible team player.
• Upholds our Charity’s equality and diversity standards and promotes individuality, equality and community at all times.
• Understands how to respond to a safeguarding incident.
Ts and Cs
• 0.6 FTE (3 days/ week)
• Gross salary £40,000 – £45,000 p.a.
• Workplace pension scheme
• 25 days holiday (pro-rated) and bank holidays .
• Hybrid working, with the need to be based at MMHQ at least 50% of the time, with some UK travel and occasional weekend work.
Salary Banding: Gross salary £40,000 – £45,000 p.a. depending on experience and qualifications.
Applications: Please submit a cover email explaining how you suit the job along with a current CV to HR@missionmotorsport.org . This post will commence asap.
For more information about the role, contact Andy Brown, the COO, at ab@missionmotorsport.org
